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After receiving the link, clients would need to click on a time slot to book it and once a time is booked, the time is filled in and un-bookable by others. You can now set up Google appointment slots on your calendar and have them filled out by those you invite with the appointment slot’s link. This limitation makes the Google appointment slots appropriate only within organizations that already work with Google Calendar. Lets hope that Google keeps it this way. So if you need a real appointment scheduler that works like Google calendar appointment slots without Google account check out ScheduleOnce.

Do you need a way for your students to see when you’re available for one to one support and to book appointments with you? You can do this using the Google Calendar appointment slots.

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Here’s how it works

You set up the Appointment Slots in your calendar with times, locations, descriptions etc. You share a link to your Appointment Calendar with your students. Students will have to be logged in with their Sheffield Hallam credentials to access the calendar. They can see what appointments are available and book one. Once that appointment is booked, that slot automatically becomes unavailable to other students. Both the student and staff member get email confirmations of the booking and the appointment is entered into your respective Google calendars. The booking will also be entered into the staff member’s Outlook calendar. Students can cancel their own bookings by returning to your appointment calendar or using the link in the email confirmation. You will get notification of the cancellation and the appointment will again become available to other students to book.

How to set it up

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Three things you should know

Firstly, your calendar and your appointment calendar are linked but not the same. When you share the link to your appointment calendar with students they can only see the appointment slots you’ve set up. They can’t see any other type of entry in your calendar.

Secondly, the link that you share for bookings will be the same for all and any appointments that you set up in that calendar. If you need to set up appointments for students from different modules you should create a new calendar for each of your modules. This will prevent students from one module booking onto appointment slots intended for students from a different module.

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Finally, when a student makes a cancellation, you will get a cancellation email to notify you, however the declined appointment will remain in your Outlook calendar unless you delete it manually.

Google has recently introduced a new feature in their favorite Google Calendar app. Originally, you could only use Google Calendar as your personal journal of what is coming. Google than added features allowing you to share calendars, so you could, for example, let your family or colleagues know what are your plans.

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Now Google introduced new (so far experimental feature) I stumbled upon just the other day. It is called Appointment slots and at the first look it seems like a simple booking system.

How to create an appointment slot

In Google Calendar, you have now two options when creating new appointment: event and appointment slots.

By selecting appointment slots, you are directed to further options. Here you can set how long the appointment will be, whether it is one session or session consisting of many parts, bookable separately.

You can also set Repeat for repeating bookings, like consultation hours or office hours, perhaps.

How can people book your appointment?

You are given an (incredibly long) link that leads to your booking page. Unfortunately, only people who are using Google Calendar can book your appointment slots. Others will be shown a log-in/sign-up screen.

Appointment slots are really just a basic feature, and while useful for infrequent users, it is far, far from ready for business use. The largest limitation being the dependency on users being signed in Google Calendar.