Google Appointment Slots

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You can create blocks of time on your calendar designed to let others reserve an appointment with you. These are called Appointment Slots in Google Calendar. For example, professors can invite their students to reserve time during office hours each week. More detailed instructions can be found onGoogle's Documentationpage.

Creating a new appointment slot block

You can only create appointment slots while viewing your calendar in the Day or Week views. Make sure you are viewing your calendar in a web browser on a computer and not using the Calendar mobile app.

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Click Add Time Slots. The system will automatically populate the dates/times for you. Next, you will need to assign a slot to each of the dates/times you have created. Click the orange Add Slots button. Enter the Title of Slot as 'Appointment' or other suitable text and choose the number wanted for each of your times. How to make appointment slots in Google Calendar.

  1. Highlight the block of time you wish to make appointment slots.
  2. When the event window pops up, choose Appointment slots out of the row of options below Add title. The event window will change.
  3. The default will be to have multiple slots set to 30 minutes apiece. You can change this timeframe, or you can also choose to have the whole block of time be a one-time slot by clicking Slots with duration and choosing Single slot.
  4. Set the duration you want your time slots to be, enter a title for the appointment slot block, and choose what calendar you want your appointment slots on (the default is your personal calendar).
  5. Click More options to set up recurring time slots and add more information such as location or description. Then click Save.

Invite others to reserve an appointment slot

  1. Once your appointment slots are saved, click on the block of time again to see the event detail pop-up.
  2. In the pop-up, click the link that says Go to appointment slot page for this calendar.
  3. A new page will open in another tab in your browser. That new page is what others will use in order to schedule one of those slots you just created.
  4. Copy and paste the appointment page URL link from your web browser.
  5. Share the URL link for that page with anyone you want to reserve an appointment slot.

Appointment Slots On Google Calendar

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As a note: when you look at the appointment slot page for your calendar, you will also see all of your other appointments and events - that is because you are the calendar owner. Others will only be able to see what they have been given permission to see, which may only include the appointment slots you've created.

Tips and helpful information

  • More than one person will be able to reserve a single block of time if it has not been approved by you yet.
  • A scheduled time slot is only officially approved when you respond yes to the meeting request.
  • Both you and the individual can change your meeting response to no, or delete the meeting, at any time.
    • This removes the time slot for the individual you are meeting and opens that time slot back up on your calendar.
  • You can edit appointment slots at any time the same way you edit events on your calendar.
  • All edits made to your appointment slots are automatically reflected on the appointment slot page for your calendar, so you do not need to re-share the link to your potential attendees.

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Appointment Slots

Using appointment slots

The appointment slots feature lets you set one period of time on your calendar, divided into available time slots for people to reserve. For instance, professors can have their students reserve time during office hours each week, or the library could let anyone visiting their website schedule an appointment for a room during a set time period.

Note that in order to reserve one of your appointment slots, people will need to have a Google Calendar account themselves. But it's free and easy for them to create an account, so don't let that stop you from creating appointment slots!

This is a handy tool with many possibilities. Read on to learn how to set up and start using it.

Set up appointment slots

  1. Sign in to your Georgia Southern Google account and go to your calendar
  2. Make sure that you're in Week view or any Day view, since the appointment slots can't be created when you're using any of the other Calendar views.
  3. Click anywhere in the calendar grid. In the event bubble that pops up, click Appointment slots.
  4. Indicate the details for the appointment slots using these fields:
    1. What: Enter a short title for the appointment slots, like 'Professor Brown’s Office Hours.'
    2. Calendar drop-down menu: Choose the calendar in which you'd like to create the appointment slots.
    3. Offer as a single appointment: Select this button if the entire time will be used for one appointment.
    4. Split into smaller slots: Select this option if you'd like to allow multiple appointments to be scheduled during the block of time. Simply select and indicate the duration for each appointment (in minutes) in the text box to the right.
  5. If you're all finished, click Create slots on the bubble, or continue to the next step to add more details to your appointment slots.
  6. Click Edit details to open the appointment slots details page and add more information, such as a location or description, or to make the appointment block repeat. To make the appointment block recur, click the Repeat checkbox to choose your settings. Read more about repeating events.
  7. If other people should be present during the appointment slot, you can invite them using the Add Guests field. For instance, a professor may want their assistant to be there during office hours and could invite them using this feature.
    Note: Anyone that you add here will be invited to every individual appointment throughout the block of time, and will also receive an email each time someone reserves an appointment. To show the event to people who might reserve an appointment slot, give them the appointment page's URL that's listed at the top of the event details page
  8. When you're finished, click Save.
You're all set up! Your appointment block will display as a single event on your calendar and the calendars of any invitees. You'll be able to distinguish the appointment block from other events by its striped pattern. Once actual appointments are booked, they'll appear as regular events overlapping with the striped appointment block.

Booking Appointments (visitors)

To let people start booking appointments, simply direct them to the appointment page.

** You can find the URL for your appointment page at the top of the set-up page, which you can access via the Edit details link.


Visitors to this page will see a calendar showing the available appointments. They’ll also see their own calendar overlaid on the appointment page, making it easy to see what times work for them.
To book an appointment, visitors simply click one of the available appointment buttons and click Save. Visitors can also edit other fields in the popup to make changes to the title, location, and event description.
Appointments that have been booked won’t be visible to future visitors to the appointment page.
Attendees can cancel their appointment by deleting or declining the event on their own calendar, which will appear as a decline on your calendar. The appointment then becomes bookable for future visitors to the appointment page.